Administrative Virtual Assistant

ROLE SUMMARY

ABOUT THE COMPANY

Rios Center for Plastic Surgery is a premier aesthetic and reconstructive surgery practice based in Edinburg and McAllen, Texas. Founded by Dr. Luis M. Rios, Jr., a double board-certified plastic surgeon and past president of the Texas Society of Plastic Surgeons, the center is known for delivering high standards of patient care in a state-of-the-art, accredited surgical facility. The practice offers a comprehensive range of surgical and non-surgical aesthetic services, from advanced facelifts to med spa treatments, and serves as a training site for aesthetic surgery fellows and residents. Rios Center for Plastic Surgery is deeply committed to patient education, community ties, and maintaining a high-energy, respectful culture that prioritizes excellence and patient satisfaction.

ABOUT THE ROLE

This role is key in helping Dr. Rios operate efficiently while maintaining a seamless patient and operational experience at the center. The Administrative Virtual Assistant will manage essential day-to-day functions, focusing on email and calendar management, data entry, reporting, and supporting trend tracking within the practice’s EMR system. This role allows the organization to stay organized, improve patient scheduling efficiency, and enable data-driven decisions for growth. This is an excellent opportunity for someone looking to contribute meaningfully to a high-standard medical practice while developing professional skills in healthcare administration and operational support.

This position is perfect for someone who :

✅ Thrives on bringing order to busy days.

✅ Communicates clearly and positively.

✅ Enjoys organizing systems and processes.

✅ Learns quickly and adapts well.

✅ Values accuracy and consistency.

✅ Loves helping leaders stay focused.

ROLE RESPONSIBILITIES

CALENDAR AND EMAIL MANAGEMENT

Helps ensure Dr. Rios’s day flows smoothly and that important communications never slip through the cracks. Supports clear scheduling and communication, enabling focus on high-impact activities.

• Manage and organize Dr. Rios’s calendar with priority awareness.
• Coordinate internal and external meetings and appointments.
• Handle professional email inboxes, ensuring clear, timely communication.
• Draft and send simple follow-up emails as directed.
• Use and maintain password management tools as needed.

DATA ENTRY AND EMR SYSTEM SUPPORT

Supports accurate, organized data management to help track patient and operational metrics. Uses the EMR system effectively to maintain updated and accessible records.

REPORTING AND TREND TRACKING

Provides reporting that supports data-driven decision-making and helps identify trends aligned with operational goals.

SOP AND WORKFLOW SUPPORT

Supports process documentation and organizational improvements that align with operational excellence. Helps build systems that allow repetitive tasks to be handled efficiently.

ADMINISTRATIVE PROJECT SUPPORT

Provides assistance with small operational projects that improve workflows across the practice. Ensures that tasks outside daily routines are handled efficiently and with attention to detail.

Although the responsibilities outlined above will form the core focus of your role, please note that your hiring manager may assign additional relevant tasks as needed to align with the evolving objectives of your position and the overall goals of our business.

ROLE QUALIFICATIONS

REQUIRED QUALIFICATIONS

PREFERRED ("NICE-TO-HAVE") QUALIFICATIONS

ROLE SPECIFICATIONS

RECRUITING PROCESS

The entire process usually takes anywhere between 2-4 weeks to complete depending on the seniority of the position.

CONTACT US

If you have any questions or run into any complications while submitting your application, please reach out to :

recruitment@trymeteor.com